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Units of Service Management
Each month PLB generates invoices and addendums that are sent to funded agencies for submitting requests for payment. Funded agencies fill out these invoices and addendums with relevant information concerning the units of services provided and the cost of those services. Units of Service Management is used to generate these invoices and addendums and review units of service. It functions as the module for generation of invoices, tracking of projects and consumer usage and recording of payments. This module includes entry, maintenance and inquiry of confidential units of services provided into the Units of Service Detail Master File and the tracking of PLB funded services received by a consumer.
Generate “Pro-Forma” Invoices and Addendums
Units of Service Capture, Maintenance and Inquiry
Units of Service Payment Approval
Inventory and Equipment Maintenance
Generate “Pro-Forma” Invoices and Addendums
This function processes any requests for invoices and addendums for the Units of Service Management module.
Units of Service Capture, Maintenance and Inquiry
This function allows the capture, maintenance and inquiry of each submitted invoice and addendum for payment. These are submitted by each agency for payment and contain all of the detail by consumer and project which will be stored in the various Master files.
Units of Service Payment Approval
This function allows the selection of units of service transactions for payment. Payment means generation of an Accounts Payable module transaction. If the payment is for a loan, an Accounts/Notes Receivable module transaction will be generated.
Inventory and Equipment Maintenance
There are many invoices that require backup documentation before a invoice will be processed for payment. Among the information captured is detailed information about special inventories or equipment used in connection with a project.
The main Master files in the Units of Service Management are:
Units of Service Detail
Advance Payments
Invoice Detail Payments
Inventory and Equipment Master
These files link to each other relationally and other files such as the General Ledger, Accounts Payable, Units of Service, etc. There are additional minor files that have been created to support Units of Service Management.
The Master files of Units of Service Management and the fields in those files are listed below.
UNITS OF SERVICE DETAIL
Company Code
Project Code
Fiscal Year
Component Code
Billing Date
Consumer Social Security Number
Consumer Name
Date Services Provided
Billable Units
Billable Amount
Fees Collected
Status Code of Transaction
Type of Payment
ADVANCE PAYMENTS
Company Code
Project Code
Fiscal Year
Component Code
Advance Account
Advance Amount
Advance Balance
A/P Voucher Number
INVOICE DETAIL PAYMENTS
Company Code
Project Code
Fiscal Year
Component Code
Billing Date
Line Item Billable Amount
Detail Billable Amount
A/P Voucher Number
INVENTORY AND EQUIPMENT MASTER
Company Code
G/L Prefix Code
Agency Code
Project Code
Fiscal Year
Component Code
Billing Date
Line Item Code
Inventory Type
Acquisition Date
Acquisition Cost
Depreciable
Current Condition
Current Book Value
Class Code
Life
Last Inventory Date
Total PLB Cost
Final Disposition Date
Vehicle Year
Vehicle Make
Vehicle Model
Passenger Capacity
Vehicle ID Number (VIN)
New/Used
Primary Funding Source
PLB Replacement
Current Odometer Reading
Current Location
Current Address
Original Address
Property ID
Property Description
Percentage Used
Modified
Trade/Salvage Value
Original Agency
Notes
Relationally Links to other Modules
v General Ledger
v Accounts Payable
v Accounts/Notes Receivable
v Fixed Assets
Financial Modeling
v Reporting and Querying
v Mailing List
v Project Management and Consumer Contract Management
v Units of Service Management
v Agency Report Management