Accounting/ERP/Business Management Software RFP
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Fixed Assets

 

The purpose of the Fixed Assets (FA) core module is to track physical inventory of PLB & agencies funded by PLB.  This module is responsible for processing the depreciation of PLB’s inventory and track non-depreciable PLB and agency inventory.  This module will receive data through the Units of Service module for agencies and from the Accounts Payable module for PLB operations and posts to General Ledger.

 

 

Record and manage additions, transfers, disposal of property and other property inventory changes

 
 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Currently:  Information is entered into two systems;  Accounts Payable and FA for PLB inventory and Units of Service and FA for agencies.

 

Proposed:  A single process where asset is captured in process of Units of Service and Accounts Payable and then automatically sent to FA.

 

Proposed:  Search by any field, sort by multiple fields.

 

Proposed:  Would like the following information available on a “first screen” (ID#, Acquisition Date, Description, Project/ Component, Cost, Location, Fiscal Year).

 

                                                                               


Enter assets from invoice information

 

Proposed:  the Fixed Asset core module must:

 

  1. Receive data from Accounts Payable module and post to general ledger
  2. Calculate and record monthly depreciation
  3. Provide reports
  4. Support process for physical tagging of assets (tracking number)
  5. Sort on any fields and multiple fields
  6. Select by ID number
  7. Maintain tracking of fully depreciable assets
  8. Depreciation begins the month following purchase
  9. Ability to store enhanced vendor information, (phone#, warranties, etc)
  10. Any FA disposed of should be removed from GL

 

 

Track location of physical assets

 

Proposed:  The FA module requires identification of where the asset is located.  The module will have a field identified as asset location.  As with all fields in all modules, this field will be sort-able and searchable.  In addition, the field will be alpha numeric.

 

 

Develop interface from Units of Service

 

Proposed: The FA module will interface and receive agency inventory data from the Units of Service module.