Accounting/ERP/Business Management Software RFP
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Statement of Purpose:

 

The PLB is seeking proposals to contract with an organization to provide Accounting/ERP/Business management software, as requested in writing by the PLB.  In addition, the organization will provide customized software in the areas of project management, client tracking and units of service management based on the current legacy systems that will integrate with the core ERP/Business Management system.

 

 

1.0              Scope of Work/System Requirements:

 

attached beginning on page 4

 

2.0              Instructions to Applicants

 

2.1               Applicants shall submit an original and twelve (12) copies (please include color in copies if original contains color) of the proposal to:

 

Joyce Prage, CPA

Executive Director

Productive Living Board

121 Hunter Avenue, Suite 200

St. Louis, MO 63124

 

Proposals are due in the PLB office no later than

Friday, August 4, 2000, @ 3:00 p.m.

 

Proposals received after 3:00 p.m. will be viewed as non-responsive and will not be included for consideration

  

2.2               The proposals shall include the following:

 

a)       Applicant’s experience, knowledge and understanding of ERP/Business Management Software, especially those related to installation, system integration, development and training.

 

b)       Current resume(s) of the individual(s) who will provide services to the PLB.

 

c)       A minimum of three references from organizations for which the applicant and/or subcontractors have performed similar services.

 

d)       A detailed description of the applicant’s response to the scope of work as defined in this RFP.

 

e)       A not to exceed cost for software, software installation, software customization, software development, system integration and training.

  

3.0              Evaluation of Proposals

 

3.1               The PLB’s Administration Committee will review staff recommendations.

 

3.2               Prior to the award of the contract, the PLB’s Administration Committee may request a meeting with those organization(s) best representing the needs as described in this RFP.

 

3.3               The PLB’s Administration Committee will prepare a report to the full Board, including a recommendation of which respondent should be awarded the project.

 

3.4               Depending on the number of proposals received, a final decision on this matter will be made by the full Board of the PLB no later than Monday November 20, 2000.

 

3.5               Proposals will be reviewed by the PLB in accordance with the following criteria:

 

a)       The proposed approach to the scope of work

 

b)       The level of experience of the organization(s) identified to work on this project

 

c)       The organization(s), including all sub-contractors, experience with similar projects

 

d)       The responses from references

 

e)       The total proposed cost

 

4.0              Conflict of Interest

 

The applicants agree that they or their employees, or sub-contractors, do not currently have, nor will they have, any conflict of interest between themselves, the agencies funded by PLB, or the PLB.  Any perceived or potential conflict of interest shall be disclosed in the proposal.

 

 

5.0              Contractual Agreement

 

5.1               The PLB will issue a contract with the selected applicant(s).

 

5.2               The PLB will have all ownership rights to all of the code and written materials, in new development and core customizations written specifically for PLB, with the exception of any previously copyrighted materials.

 

5.3               The manner and time of payment will be addressed in the contract.

 

6.0              Rights Reserved to the PLB

 

The PLB reserves the right to reject any and all proposals or to waive any irregularities and omissions if, in its judgment, the best interest of the PLB will be served.